Opportunities at Garrett-Evangelical Theological Seminary
Admissions and Recruitment Coordinator
Reports to Director of Admissions and Recruitment
Please see the job description below for complete details. Interested candidates should send a resume and three references to email@example.com.
- Minimum of a Bachelor’s degree
- Minimum of 2 years of experience in a fast-paced professional office environment.
- Strong hospitality and interpersonal skills
- Organized and detail-oriented
- Computer Skills: Knowledge of and proficiency with database systems. Proficient in data entry, retrieval, and reporting. Proficient use of Word for correspondence, mail merge, mailings, tables, lists, etc. Familiarity with Excel for ability to work with spreadsheets, and potential department uses to organize and report data. Experienced with Google Docs.
- Ability to adapt to new technology and use it to streamline processes
- Ability to organize, prioritize, coordinate, and support the Admissions and Recruitment effort.
- A positive and team oriented attitude and ability to work cooperatively with others.
- Ability to be flexible and adaptable to change.
- Ability to share department and related information in a proactive, timely and professional way.
- High energy and ability to manage multiple priorities.
- Ability to work with a diversity of racial/ethnic backgrounds, gender and sexual identities, and a variety of denominational theologies.
- Experience working with churches and/or theological education
- Knowledge of Jenzabar
- Experience working in Admissions or Student Affairs
- Responsible for processing and following up with student applications
- Responds to emails in central email inbox as assigned by Director of Admissions and Recruitment
- Manages prospective student inquiry forms/cards
- Oversees communication flow from inquiry to qualified in Jenzabar
- Develops a thorough understanding of each graduate program’s admission requirements, procedures and curriculum
- Orders background checks
- Answers phone and tracks communication
- Collects documents needed for SEVIS for admitted students
- Reviews and executes all incoming department mail.
- Manages admissions and recruitment calendar
- Sends admission information on a timely basis for all requests
- Executes data input of inquiries, applicant information, and all other related information for efficient and professional tracking and retrieval of department and inter-department information. Runs queries and reports in Jenzabar when necessary.
- Manages filing systems and archiving of reports and data for ease and efficiency of retrieval by all colleagues.
- Maintains confidentiality with regard to sensitive student information (following FERPA guidelines)
- Orders office supplies
- Other duties as assigned by the Director of Admissions and Recruitment.
Manage Student Workers
- Writes job descriptions for student worker roles
- Interviews and hires student workers
- Trains student workers
- Approves timecards online for student workers
Organize and Plan Events
- Oversees campus visit requests for prospective students
- Assists with coordinating any outreach efforts and events for Admissions
- Communicates with student workers, staff offices, and faculty in planning visits
Exhibit hospitality in manner and communication
- Cultivates a hospitable and welcoming office space
- Fosters good working relationships with Student Life, IT, Registrar’s Office, and other offices throughout the seminary
Faculty Position in Pastoral Care and Counseling
Garrett-Evangelical Theological Seminary
Garrett-Evangelical Theological Seminary seeks applications for a faculty position in Pastoral Care and Counseling. The successful candidate will be a member of the teaching faculty and hold appointment in the practice of ministry area at the Associate or Professor level.
Qualified applicants should hold a PhD or its equivalent, have clinical training and experience, and a record of experience in the teaching and practice of Pastoral Care and Counseling. The desired candidate will be knowledgeable about theological education and its issues and directions, and will be a published scholar who participates in academic and professional associations.
The appropriate candidate will teach across the seminary’s Masters and Doctoral degree programs, and will guide theses, qualifying exams, and dissertations. Of particular interest is the ability to supervise PhD research.
The desired candidate will have excellent collegial skills to work effectively with the Pastoral Care and Counseling field and the wider faculty community, taking ownership of the seminary's articulation of its vision and identity, as well as demonstrating the capacity to form working relationships with clergy and laity and the ability/interest to work in an interdisciplinary context. While preference will be given to persons who have knowledge of the Methodist community of churches, denominational affiliation is open.
The seminary is an affirmative action opportunity employer. We strongly encourage qualified women and minorities to apply.
Send application letter, vita, and names of three references as .docx or .pdf files to Krista McNeil, administrator for academic affairs at firstname.lastname@example.org. She may also be contacted at 847-866-3903. Review of dossiers will begin August 1, 2017 and remain open until the position is filled. Position begins January 1, 2018 or July 1, 2018.
Systems and Digital Services Librarian
The Styberg Library (formerly the United Library) is currently seeking a Systems and Digital Services librarian. Please see the job description below for complete details. Interested candidates should send a resume and three references to email@example.com.
Garrett-Evangelical Theological Seminary is a graduate school of theology related to The United Methodist Church. The school, founded in 1853, is the second oldest of the thirteen theological seminaries of The United Methodist Church in the United States. It is located a few miles north of Chicago on the beautiful Evanston campus of Northwestern University. Governed by a Board of Trustees, Garrett-Evangelical has an outstanding faculty, dedicated staff, and diverse student population.
The Styberg Library (formerly the United Library), located on the campus of Garrett-Evangelical, is one of the largest theological libraries in the nation. The library owns about 400,000 print volumes, subscribes to more than 500 periodicals, and provides access to numerous electronic resources in partnership with the Northwestern University Library. The Styberg Library is a member of the American Theological Library Association (ATLA), Consortium of Academic and Research Libraries in Illinois (CARLI), and Association of Chicago Theological Schools (ACTS).
- The successful candidate will be an experienced professional who has at least 2-3 years of previous work experience in a library setting.
- Master’s Degree in Library Science from a college or university accredited by the American Library Association.
- Proficiency in standard software packages such as Microsoft Office Suite and Adobe Creative Suite as well as screen recording/editing software.
- Experience managing technologies, including integrated library systems (Alma and Primo), websites (Drupal CMS), digital collection management systems (CONTENTdm), and OCR software (ABBYY FineReader).
- Certification in Alma administration which can be obtained after hired.
- Experience with training or instruction.
- Knowledge of computer hardware and peripherals
- Proficiency in metadata principles and practices such as those found in Dublin Core and other emerging metadata schemes for digital projects
- Working knowledge of scholarly communication, intellectual property, and copyrights
- Some experience in archives or record management
Essential functions and responsibilities:
- Maintains the shared ExLibris ILS and discovery services, Alma and Primo, including the customization of the user interface and the testing of upgrade releases if necessary
- Coordinates with Northwestern University Libraries on ILS management and upgrades by participating in NU’s working groups (e.g., Primo group and Alma administrators group)
- Designs, maintains, and updates the library’s websites, plugins, LibGuides, and social media
- Ensures and supports access to electronic resources from on and off campus
- Develops integration between library systems and other campus systems such as LMS (currently Moodle) and Jenzabar
- Coordinates interactions with vendor and IT technical support; investigates problems received from library users and/or staff; documents, troubleshoots, and resolves errors
- Creates and maintains online guides (LibGuides) and online tutorials (Camtasia)
- Plans and manages digital initiative projects
- Develops, updates, and documents workflows, policies, and best practices
- Keeps abreast of emerging technologies and makes recommendations for library technology solutions
- Assists in developing short- and long-term library assessment plans and technological projects that ultimately support the mission, goals, and objectives of the Seminary
- Provides technical advice, training, and assistance
- Maintains and troubleshoots a variety of library equipment – security gates, scanners, RFID scanners, Alma slip printer, etc. – in collaboration with IT
- Performs circulation and/or reference services as needed
- Other duties as assigned
Garrett-Evangelical, founded in 1853, is a graduate school of theology related to The United Methodist Church. Located on the campus of Northwestern University, the seminary serves more than 500 students from many denominations and cultural backgrounds, fostering an atmosphere of ecumenical interaction. Garrett-Evangelical creates bold leaders through master of divinity, master of arts, master of theological studies, doctor of philosophy and doctor of ministry degrees. Its 4,500 living alumni serve church and society around the world.
External Job Board
To submit a position opening, please send a job description to firstname.lastname@example.org. Job postings will remain on our website for 60 days unless otherwise noted. Please note, Garrett-Evangelical reserves the right to choose which jobs are posted on the job board. Garrett-Evangelical Theological Seminary does not screen or recommend candidates for posted positions, makes no representations regarding the employers or positions listed herein, and takes no responsibility for persons hired into positions advertised on this job board.