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Employment Opportunities

Garrett-Evangelical Theological Seminary Main Building and Tower in summer

Registrar Office Manager and DMin Coordinator

Summary

This full-time position reports to the Registrar and works under the supervision of the DMin program director to support the DMin program. This split position attends to the complex student registration matters and administrative support of the Registrar’s Office and supports the Doctor of Ministry Program with student registration, program planning, and oversight. 

Minimum Qualifications

  • Bachelor’s degree.
  • Three years of experience working with student registration or academic administration. 
  • Fluent in Spanish is required.

Knowledge/Skills/Abilities

Knowledge of general office management and registration policies. Ability to uphold existing office practices and confidentiality with integrity. Ability to work with grace, under pressure, and to respond courteously to students, staff, and faculty. Ability to work with Jenzabar, InfoMaker, Google Docs, and Moodle, or willingness to learn. Knowledge of and ability to interpret FERPA and seminary policies and procedures.

Preferred Qualifications/Skills/Abilities

  • Have a master’s degree.
  • Experience managing or coordinating the work of others.

Registrar Office Responsibilities

  • Manage and maintain the shared office space including opening and closing the office; managing the copier, paper, shredder and other office supplies.
  • Maintain student files in collaboration with the Registrar and Assistant Registrar.
  • Extend radical hospitality to office visitors.
  • Direct phone calls and take messages as needed and answer the Registrar’s phone while they are in meetings.
  • Support the Registrar with maintaining student degree grids and graduation audit.
  • Answer student questions and counsel students as needed on academic policy and procedures.
  • Manage the tracking of curricular requirements including: cross-cultural requirement, sexual ethics and boundaries requirement, and plagiarism tutorial requirement. 
  • Manage official extensions including receiving forms, calendar reminders, and database tracking. 
  • Other duties as assigned by the Registrar.

DMin Program Responsibilities

  • Enter data for each new student into Jenzabar per the registrar’s office protocol.
  • Add each new student’s name to the internal registration spreadsheet.
  • Initiate contact with new students via a welcome letter followed shortly by the program packet and a welcome phone call.
  • Check to see that student registrations are successfully completed before the start of each term.
  • Register students for continuation courses when they have completed coursework.
  • Register students for the NSLC tracking courses and cohorts.
  • For those in tracks that include Kellogg seminars, oversee the dual registration process from Garrett-Evangelical’s end.
  • For those in the ACTS Preaching program, oversee the dual registration process from Garrett-Evangelical’s end.
  • Track and report DMin student progress for the Registrar’s Advancement Report.
  • Confirm that course syllabi have been uploaded onto myGETS and that classrooms have been reserved for the courses.
  • Confirm adjunct appointments and arrangements with the Registrar and Administrator for Academic Affairs and ensure contracts are issued on a timely basis.
  • Track student progress, changes of status, and withdraws. 
  • Prior to intensive terms, create a housing calendar for the Director of Residential Ministries showing when and where students need housing. The tracks that include Garrett-Evangelical courses “wrapped around” Kellogg seminars should be especially noted.
  • Work with the program director to plan orientation for each new track start.
  • Work with the program director to update and post the student handbook and the program grids to myGETS annually.
  • Meet annually with program director to discuss projected course schedules as well as individual student program sequences.
  • Update the program “at a glance” sheet annually with appropriate dates.
  • Track all student milestones and keep the relevant forms that are submitted.
  • Coordinate the advancement process.
  • Work with Business Office to solve problems and resolve holds.
  • Record and disseminate DMin committee meetings.
  • Order and oversee meals as requested by the program coordinator.
  • Other duties as assigned.

Garrett-Evangelical is an AA/EO employer. To apply, please send your resume to Jean Crawford, Human Resources Manager, at jobs.hr@garrett.edu or Garrett-Evangelical Theological Seminary, 2121 Sheridan Road, Evanston, IL 60201.

Director of Technology

Position Summary: 

The Director of Technology reports to the Vice President of Business Affairs/Chief Financial Officer and is responsible for leading the Educational Technology and Informational Technology efforts of the organization. This position serves as a point of connection for administrative users, pedagogy needs, use of current and emerging technologies across classroom, online, continuing educations, and other learning contexts.This position directs staff effort and proposes resource allocation in support of technological components in all areas of IT procurement, infrastructure, hardware, software, AV, and system maintenance. The Director of Technology will ensure that Seminary investments in operational or teaching and learning technologies enable, inform, and serve continuous and innovative fulfillment of the Seminary’s teaching and strategic missions.

Qualifications required:

  • Bachelor's degree in Computer Science or related field required.
  • Ten years of progressive experience in higher education deploying and managing a broad range of software, hardware, educational programs, and operating systems, specifically MacOS and Windows.
  • Five years of management experience in information and/or educational technology.
  • Expertise in educational computing, multimedia technology, application development, and new learning technologies.
  • Extensive knowledge of programming languages, databases, networks, report writing, SQL databases and end-user tools.
  • Expert knowledge of technologies to support a complex infrastructure including switches, firewalls, routers, telecommunication gear, phone systems, wireless networks, and VPN.
  • Higher education experience with a proven record of ability to support and communicate with students about educational technology. Faculty and staff relationship building skills, consensus building skills, and ability to establish effective working relationships in a diverse environment.

Qualifications preferred:

  • Master’s degree in computer science, education or a related field; or additional technical certifications.
  • Demonstrated understanding and experience with classroom workflows and technologies.
  • Strong technical understanding of enterprise level systems that support teaching and learning (curriculum management, evaluation, assessment, etc.)
  • Proven record of the ability to communicate with and influence key stakeholders in the educational arena including: deans, department chairs, course directors, and other educational professionals across the institutional setting.
  • Previous experience with Jenzabar, Final Cut Pro, Skype, Zoom, Google Hangouts, GoTo Meetings, and Moodle (or a similar learning management software).

Essential functions and responsibilities:

  • Partners with the Director of Digital Learning, faculty, staff and administration to set strategies for creating distinctive and innovative educational experiences using technology both inside and outside the classroom; and ensuring that technologies, services, and regular innovation correspond with and support the Seminary’s educational mission. 
  • Research, develop, and recommend prioritization, budgeting, and resource planning in support of delivering world-class technology-enhanced learning spaces and educational technology solutions.
  • Promote and support teaching and learning innovations at the Seminary; actively serve as an advisor for faculty, students, and staff on best practices for integrating technology into teaching and learning and propose solutions for the same.
  • Defines and implements IT policies, procedures, and best practices, while ensuring their alignment with the strategic mission and objectives of the Seminary.
  • Stays abreast of the knowledge and technical skills needed to identify and prevent common cyber security threats; ensuring the integrity and security of the institution’s computer network.
  • Works closely with decision makers in other departments to identify, recommend, develop, implement and support cost-effective technology solutions for all aspects of the institution.
  • Oversees on- and off-site enterprise data storage; conducts routine server backup, restoration, or other maintenance to ensure mission-critical data; conducts disaster recovery and business continuity planning and execution.
  • Oversees the deployment, monitoring, maintenance, development, upgrade and support of all IT systems, including telecommunications, servers, PCs and Macs, operating systems, hardware, software, peripherals, printers, phone equipment, audio-visual needs, server hardware and software installation and maintenance, including patches, upgrades and new releases
  • Oversees vendor relations, contracts and other related support for IT Services.
  • Manages financial aspects of the IT department, including purchasing and overseeing the budget.
  • Attends meetings and briefings related to computing support. Participates in committees and task forces as assigned. 
  • Other duties as assigned.

Success factors/job competencies:

  • Results oriented and has ability to link decisions to academic and administrative goals.
  • Ability to effectively communicate with and collaborate with diverse populations across the institution’s faculty, administrators and students.
  • Advanced level of computer hardware and software technical capacity.
  • Hands-on inspirational leader.
  • Exceptional ability to hold and maintain professional confidence with student data and understanding of FERPA as it relates to electronic data and multimedia.
  • Radical hospitality orientation, servant leadership and collaboration mindset
  • Problem analysis and problem resolution at both strategic and functional levels.
  • Highest possible integrity and professionalism, with the capability of developing and maintaining credibility throughout the organization and externally.
  • Strong delegation skills, while still able to roll up roll up sleeves to get the job done.
  • Enthusiasm for the strategy, culture and people of Garrett-Evangelical.
  • Excellent verbal and written communication skills.
  • Excellent time management skills and ability to work without constant supervision.

Garrett-Evangelical is an AA/EO employer. To apply, please send your resume to Jean Crawford, Human Resources Manager, at jobs.hr@garrett.edu or Garrett-Evangelical Theological Seminary, 2121 Sheridan Road, Evanston, IL 60201.

Recruitment Coordinator

Department:  Admissions and Recruitment

Supervisor’s Title: Director of Admissions and Recruitment

Position Summary:

The Recruitment Coordinator will be involved in the marketing and recruitment for the Seminary’s academic programs.  Primary objectives of the admissions and recruitment department include increasing awareness, recognition, and reputation of the school; identifying and recruiting qualified prospective students to increase the number, quality and diversity of applicants.

Major Responsibilities include, but are not limited to:

  • Strategically promoting Garrett-Evangelical Theological Seminary and the school’s academic programs to various market segments and constituencies.
  • Identifying target markets and coordinating all travel, outreach, and display activities
  • Meeting with organizations to build partnerships and relationships for the purpose of recruitment.
  • Working with the Marketing and Communications Office and other offices as necessary to utilize various media platforms in telling Garrett-Evangelical’s story; includes the use of social media, Garrett-Evangelical’s website, and creation of recruitment materials for mailing and events.
  • Generating candidates for the seminary’s degree programs.
  • Following up initially with prospective students met on the road and facilitating interaction with current students, faculty, staff and alumni.
  • Responding to requests for information on lay ministry, masters and post-graduate degree offerings.
  • Planning, organizing and participating in recruiting events for prospective students both on- and off-campus.
  • Equipping students, faculty, staff, and alumni to attend events or connect with prospective students as necessary.
  • Developing iContact emails and letters for communication workflow to engage in regular contact with prospective students and influencers.
  • Communicate effectively with other members of the Admissions team about prospective students.

Qualifications:

  • Bachelor’s degree in marketing, religious studies or similar area of concentration.
  • Understanding of approaches to market theological higher education.
  • Excellent written and oral communication skills; clearly express and present ideas.
  • Outgoing and welcoming personality a necessity.
  • Understanding of and ability to interpret the ordination process.
  • Must be a self-starter and creative thinker who also enjoys team approaches to problem-solving.
  • Ability to maintain confidential information and exercise discretion.
  • Must have a driver’s license and be able to lift (carry) 30 pounds. 
  • Ready to travel locally, regionally, or nationally up to 40% of the time.

Preferences: 

  • Master’s degree in a theological discipline and understanding of church-related institutions preferred.
  • Experience in an Admissions Office.
  • Familiarity with financial aid work.
  • Database/SQL experience.
  • Working knowledge of the United Methodist Church.
  • Ecumenically minded.

Garrett-Evangelical is an AA/EO employer. To apply, please send your resume to Jean Crawford, Human Resources Manager, at jobs.hr@garrett.edu or Garrett-Evangelical Theological Seminary, 2121 Sheridan Road, Evanston, IL 60201.

Administrative Assistant to Development

Position Summary:

This position reports to the Vice President for Development. The position is responsible for providing administrative and project management support to the Development office.

Qualifications Required:

  • Two years of previous administrative assistant experience in a professional office setting.
  • High school diploma required but associates degree highly preferred.
  • Strong computer literacy in Microsoft Office products (Word and Excel) and database experience is a plus.
  • Excellent oral and written communication skills.
  • Strong organizational skills and attention to detail.
  • Self-starter who thrives in a fast paced environment.
  • Possesses excellent interpersonal skills and will be a model of hospitality and service to all constituencies who interact with the Development office.

Qualifications Preferred:

  • Previous experience in higher education or a non-profit setting.
  • Bachelor’s degree in any field preferred.
  • Previous calendar management and travel arrangement experience.

Essential Functions and Responsibilities: 

  • Proactively supports the Vice President for Development by maintaining and managing their calendar, including coordination of travel arrangements and itineraries; scheduling and coordinating meetings, conference, and other calls, and events.
  • Overall departmental administrative support, including but not limited to: greeting and welcoming guests, ordering and managing office supplies, managing vendors, filing, scheduling and reserving venues for department meetings, and making arrangements for visiting alums and donors.
  • Scheduling travel arrangements (flights, hotels, and cars) for development staff.
  • Manages the In Memorium and Alumni News sections of Aware Magazine.
  • Supports event planning through managing registrations/RSVPs, scheduling catering, and reserving venues.
  • Assists with projects such as in-house mailings.
  • Updates alumni records and other light data entry.
  • Other duties as assigned.

Garrett-Evangelical is an AA/EO employer. To apply, please send your resume to Jean Crawford, Human Resources Manager, at jobs.hr@garrett.edu or Garrett-Evangelical Theological Seminary, 2121 Sheridan Road, Evanston, IL 60201.

Course of Study Assistant Director

Position Summary: 

Full-Time position, 35 hours per week. Requires a highly detail-oriented, extremely organized, strong interpersonal, and customer service oriented individual that possess excellent administrative skills. Duties include managing and assisting in the daily operations of the Course of Study program. Bilingual (English/Spanish) a must.

Qualifications required:

  • Bachelor degree or its equivalent in work history.
  • 4 years of strong administrative assistant work history, with a proven track record.
  • Fluent in Spanish (speaking and writing) a must.
  • Proficient in MS Office and maintaining Jenzabar database records.
  • Strong written and oral communication, and analytical skills.
  • Prompt in communication response through email and phone calls.
  • Proficient in creating, updating, and maintaining myGETS or similar inter-office interfaces.

Qualifications preferred:

  • Previous experience in higher education.
  • Calendar and event management experience.
  • Previous experience using Google Applications.

Essential functions and responsibilities for Course of Study:

  • Offer high quality hospitality and customer service, as the first point of contact for Course of Study and Advanced Course of Study.
  • Compose letters, emails, documents, reports, and website information.
  • Translate documents and communications into Spanish as needed.
  • Manage the Course of Study website by updating links, forms and other information.
  • Coordinate the registration and billing of students.
  • Maintain student records and work with the Registrar’s office for same, reporting grades to the Division on Ministry, and reporting student assessments to the appropriate boards of ordained ministry as required by the UM Annual Conferences.
  • Assist with the management for contracts/payments/reimbursements for faculty.
  • Coordinate the logistics for the COS summer session, including, but not limited to, classrooms reservation, chapel reservation, order coffee break refreshments, communication with the Cafeteria, Housing Department, and Buildings and Grounds Department.
  • Recruit, train and supervise student workers.
  • Assist with the management of the online learning component.
  • Coordinate with the COS student body association for cultural activities, and other students need.
  • Coordinate, support and document the COS Board of Advisors annual meetings.
  • Assist the Regional Director on document and preparation of the Regional School Annual Report to the Division of Ordained Ministry.
  • Represent the Regional Director of the COS when needed at GBHEM or Extension Schools meetings.
  • Assist ensuring compliance with the administrative and academic policies of the General

Board of Higher Education and Ministry and the host seminary.

  • Assist planning site visits of the Division of Ordained Ministry representatives when requested by GBHEM. 
  • Assist the Regional Director of the COS in other tasks as needed.

Success factors/job competencies:

  • Ability to organize and manage multiple priorities.
  • Flexibility in responding promptly to unanticipated tasks.
  • Excellent time management, strong administration, and customer service skills.
  • Strong communication skill and hospitable spirit in person, over the phone, and through email.
  • Bilingual (English/Spanish).
  • Strong team player.

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

  • Physical demands:  While performing the duties of this job, the employee must be able to stand, walk, sit, use hands to finger, handle or feel objects, reach with hands and arms, climb stairs, and lift/move up to 20 pounds. The individual will regularly be required to communicate professionally in person, over the phone, and through email; and to sit, type, and stare at a computer monitor for prolonged periods. 
  • Work environment: Employee occasionally may be exposed to weather conditions prevalent at the time, but work is primarily performed indoors. The noise level in the work environment is usually minimal.

Garrett-Evangelical is an AA/EO employer. To apply, please send your resume to Jean Crawford, Human Resources Manager, at jobs.hr@garrett.edu or Garrett-Evangelical Theological Seminary, 2121 Sheridan Road, Evanston, IL 60201.

 

FACULTY SEARCH: New position in Ethics

SEARCH: New position in Ethics

Garrett-Evangelical Theological Seminary seeks applicants to fill a new position in Ethics. The successful candidate will possess expertise in at least one specialty (e.g., theological ethics, social ethics, political theology, bioethics, business ethics, virtue ethics, feminist ethics, womanist ethics), and a strong working knowledge of one other specialty or discipline (e.g., economics, political science, sociology, history, biblical studies, philosophy).

The selected candidate is expected to provide classroom and online instruction in all the degree programs, supervise theses and dissertations, and undertake governance responsibilities. Selection criteria include demonstrated excellence in teaching, scholarship and publications, combined with active participation in church and professional associations. Rank is negotiable.

The chosen candidate is expected to work with the Director of the Stead Center in developing and coordinating coursework and co-curricular initiatives that complement and draw support from the Center’s programs and activities. The mission of the Jerre L. and Mary Joy Stead Center for Ethics and Values is to promote teaching and research along a wide range of theological topics and moral issues. The Stead Center is committed to drawing upon and promoting dialogue among the church, academy and society in a manner in which no sharp distinction is drawn between “theory” and “practice.” Or stated differently, the Stead Center is dedicated to the proposition that there is nothing more practical than a good idea, and nothing more ideal than good practice.

Garrett-Evangelical is an AA/EO employer. Send application letter, vita and names of three references to Alicia Howell, Administrator for Academic Affairs, Garrett-Evangelical Theological Seminary, 2121 Sheridan Road, Evanston, IL 60201 or to alicia.howell@garrett.edu.

Review of dossiers will begin September 15, 2018 and remain open until filled. Position begins July 1, 2019. 

External Job Board

To submit a position opening, please send a job description to news@garrett.edu. Job postings will remain on our website for 60 days unless otherwise noted. Please note, Garrett-Evangelical reserves the right to choose which jobs are posted on the job board. Garrett-Evangelical Theological Seminary does not screen or recommend candidates for posted positions, makes no representations regarding the employers or positions listed herein, and takes no responsibility for persons hired into positions advertised on this job board.

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